SOUTHEASTERN ASSOCIATION OF TAX ADMINISTRATORS
As Adopted December 17, 2021
SEATA Financial Policies
The Southeastern Association of Tax Administrators (SEATA) shall operate its finances in a manner consistent with the policies as set forth by the Executive Committee. These policies are intended to ensure proper internal controls and ensure the integrity of the organization’s finances.
- Executive Committee
- Executive Director
- Approval of Plans and Commitments Before Implemented:
- Financial Reports and Oversight:
On an as requested basis, the Executive Committee may determine the need for a formal audit. At the direction of the Committee, the Executive Director will procure an auditor and along with the CPA will cooperate in the audit.
- Accounting Platform
As of February 2023, SEATA has chosen QuickBooks by Intuit as its accounting platform. All accounting, invoicing, payroll, credit card processing and other financial activity should be carried out using QuickBooks. The use of CVENT, or a similar events registration system, is the single exception to this policy. SEATA shall use CVENT or a similar product for conference and event registrations. Registration fees may be paid through a CVENT Payments System account or Stripe account integrated into SEATA’s CVENT account. Registration fees may be processed on this platform and then transferred into SEATA’s bank account and recorded in QuickBooks.
- Banking Institutions and Accounts
- Credit Card
- Petty Cash
- Procurement and Purchasing
- Expense Reporting
- Asset Protection
- Emergency Back-up